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Heyshift

Coverage before you publish

Workforce Scheduling Software for Smarter Shift Planning

Build the week by role and site, see hours before you publish, and keep one official schedule when the plan changes. Heyshift is workforce scheduling software for USA operators with 20 to 500 hourly employees.

Used by healthcare, restaurants, retail, hospitality, warehouses, and field crews that cover demand every week, not a one-off calendar.

30-day free trial on every plan, then Starter from $4/seat per month ($3.60 billed yearly). Mobile access included for staff and managers. View pricing.

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  • 30-day free trial
  • Templates and copy week
  • Hours before publish
  • Mobile included
Why managers switch

Spreadsheet workforce schedules hide cost until after you publish

Teams searching for workforce scheduling software usually rebuild coverage from last week's sheet, then find overtime and holes after the roster is already out. A closer calls out, a peak runs long, and the only fix is chat. Heyshift keeps coverage, hours, and the published week on one grid.

Before

Spreadsheets & chat apps

Manual updates with no single source of truth.

After

One published roster

Web and mobile share the same official version.

Publish once
Week_May26_v7.xlsx+4 copies

fx=VLOOKUP(D4, OLD_SHEET!A:Z, 3, FALSE)

Staff
Mon
Tue
Wed
Thu
H. Cole
10a–6p
O. Blake
#REF!
2p–10p?
M. Santos
#REF!
J. Rivera
Off

Coverage conflict on Thursday close

Excel lists Hannah; ops chat lists Owen. Two staff affected.

Missed shiftOT surpriseVersion drift
River North BistroPublished
Active
WeekMay 26 – Jun 1
Mobile synced·Just now
142h scheduled$4,280 est labor0 conflicts
Staff
Mon
Tue
Wed
Thu
HCHannah
10a–6pBar
10a–6pBar
OBOwen
2p–10pKitchen
2p–10pKitchen
MSMaria
9a–5pFloor
11a–7pFloor
JRJordan
OpenPickup

24 staff notified

Swaps and pickups in one queue

Labor visible

Planned vs worked before payroll close

5 file versions
1 published roster
3 coverage conflicts
0 conflicts
Chat + sheet sync
Mobile synced
Takeaway. Publish once: coverage, notifications, and labor signals stay tied to the same live grid your floor already trusts.

Read across4 workforce-scheduling fixesEach row moves from a rebuilt spreadsheet to a workforce plan you can publish and change.

Spreadsheets create
Heyshift workforce scheduling
  1. 01

    Every week starts from a blank grid or a stale copy

    →

    Templates and copy-week tools start from a pattern that already worked, then you replace what changed

  2. 02

    Labor hours show up after payroll, not before publish

    →

    Scheduled hours sit beside the grid so you can move a shift while there is still time

  3. 03

    A call-out turns into three group chats

    →

    Open shifts and approved swaps stay on the official week, not in a side thread

  4. 04

    Each site runs its own workbook

    →

    One account covers roles and locations. Owners still see who is short across the group

Heyshift is workforce scheduling software for operators who outgrew Excel plus chat. Cover the week, see hours first, fill gaps, and publish one official plan.

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What the software does

What is workforce scheduling software?

Workforce scheduling software is the weekly coverage tool for hourly teams. Managers place people by role and site, see scheduled hours before they publish, and keep one official week when a closer calls out or a peak runs long. Heyshift is built for USA operators with 20 to 500 hourly employees, not a full HR suite.

  • 01

    Cover the week

    Place hours by role and site so the floor is staffed before anyone opens the app. Templates and copy-week tools start the grid.

  • 02

    See hours before you publish

    Scheduled hours and overtime risk sit on the same week. Move a shift while you can still change the plan.

  • 03

    Keep one official schedule

    Call-outs, peak extensions, and swaps stay on the published week. Staff see the same update you posted.

Workforce scheduling tools

What you get in Heyshift workforce scheduling

Build coverage, watch hours, fill gaps, and keep attendance tied to the same week. Each tile opens the product surface.

How a week gets covered

How workforce scheduling software runs a typical week

A useful workforce scheduler follows the same path every week. Heyshift keeps coverage, hours, gap fill, and publish on one plan.

  1. Step 01

    01

    Start from a working pattern

    Copy last week or a template. Replace what changed: leave, a new site hour, a seasonal peak.

    1/4Start

  2. Step 02

    02

    Cover roles and sites

    Place hours where demand lives. Kitchen versus floor, store versus stockroom, clinic versus admin.

    2/4Cover roles and sites

  3. Step 03

    03

    Check hours, then fill gaps

    Watch scheduled hours before you publish. Open shifts and swaps stay on the official week.

    3/4Check hours, then fill gaps

  4. Step 04

    04

    Publish and keep changing it

    Staff see the week on mobile. When the plan breaks, the update lands on the same schedule, not a new spreadsheet.

    4/4Close the loop

Multi-site workforce

Schedule the workforce across every site from one account

Growing operators do not need a different coverage file per store or clinic. They need one workforce plan that still respects locations and who can float. See multi-location scheduling software.

  • Sites stay distinct

    Cover dining room versus kitchen, sales floor versus stockroom, or clinic versus admin without mixing the plans.

  • Supervisors own their site

    Local leads publish and adjust coverage. Owners still see who is short across the group.

  • Floats stay on the official week

    When someone covers a second site, hours stay visible. They do not hide in a side text.

Multi-location scheduling
Workforce scheduling grid showing weekly coverage with locations and publish controls
Attendance tracker showing punches tied to the published workforce plan
Plan plus punches

Workforce scheduling holds when attendance follows the published week

The published plan is coverage. Punches prove who worked it. Pair the schedule with time and attendance software so hours and exceptions stay on one path.

  • Punches attach to shifts

    Clock-ins reference the published shift, not a generic time clock.

  • Planned versus worked

    Supervisors see coverage and punches before payroll.

  • Corrections stay visible

    Missed punches and edits sit beside the same week.

  • Hours inform next week

    Overtime risk shows while you can still move coverage.

Time and attendanceAttendance tracker
Spreadsheet vs software

Workforce spreadsheets vs workforce scheduling software

A color-coded sheet can list coverage. It cannot show hours before publish, keep swaps official, or update every site from one account.

CapabilitySpreadsheet stackHeyshift
Start the weekCopy last week's tab and hope nothing changedTemplates and copy-week tools, then replace what is stale
Hours before publishTotals after the week, or not at allScheduled hours sit on the grid while you still can move a shift
Call-outs and peaksA group chat and a new fileOpen shifts and updates stay on the official week
Multi-site coverageOne workbook per locationOne account, filter by site
Staff viewA PDF or a photo of the sheetThe same published week on web and mobile
Next week's planRebuild from a messy copyLast week's working pattern is the starting point
A familiar Sunday

From rebuilding coverage to publishing a workforce plan

This is the week most 20 to 500 person hourly teams are still living. Workforce scheduling software should remove the rebuild, not add another calendar.

Coverage still lives in files

  • The closer calls out after the sheet is already printed
  • Peak hours get extra people after overtime is already locked
  • Two sites run two workbooks and nobody sees the float
  • Staff ask which version of the week is real

One official workforce week

  • Open coverage stays on the published week
  • Hours show before you add the extra shift
  • Sites and floats sit in one account
  • Everyone works from the week you published
Buying checklist

What to require from workforce scheduling software

Rank tools on coverage, hours before publish, and how changes stay official. A pretty calendar that still needs a side spreadsheet is not workforce scheduling software.

Score these before you demo

  1. 01You can start from last week or a template, not a blank grid
  2. 02Scheduled hours are visible before you publish
  3. 03Open shifts and swaps stay on the official week
  4. 04Roles and sites can be planned in one account
  5. 05Staff see the same week on a phone
  6. 06Attendance can attach to the published plan
  7. 07The product is scheduling, not a full HRMS you have to implement first
  8. 08It is honest about what sits on sibling pages, including WFM and staff scheduling
Industries

Built for hourly operations

Heyshift is workforce scheduling software for teams that cover demand every week. Healthcare, restaurants, retail, warehouses, hospitality, and field crews use it to publish one official plan.

  • Healthcare staff reviewing a schedule at a hospital nurses station

    Clinical ops

    Healthcare

    Support-team coverage, leave on the grid, and one official week

    • Support coverage
    • Leave on the grid
    • Official week
    Explore scheduling
  • Restaurant kitchen team preparing service during a busy shift

    Food & beverage

    Restaurants

    Peak cover, kitchen versus floor, and hours before a Friday rush

    • Peak cover
    • Kitchen versus floor
    • Hours before publish
    Explore scheduling
  • Forklift operator moving a pallet on a warehouse loading dock

    Fulfillment

    Warehouses

    Shift-block coverage, overtime before close, and crew-level hours

    • Shift blocks
    • Overtime flags
    • Crew coverage
    Explore scheduling
  • Retail store team working the sales floor during store hours

    Stores & districts

    Retail

    Multi-store coverage, seasonal hours, and one plan for the district

    • Multi-store cover
    • Seasonal hours
    • District view
    Explore scheduling
  • Hospitality staff welcoming guests at a hotel property

    Stay & events

    Hospitality

    Event peaks, multi-venue coverage, and mobile updates on the floor

    • Event peaks
    • Multi-venue
    • Mobile updates
    Explore scheduling
  • Commercial cleaning crew with vacuum and mop in a client workspace

    Sites & routes

    Field crews

    Job-site coverage, supervisor publish, and hours by location

    • Job-site cover
    • Supervisor publish
    • Hours by site
    Explore scheduling

Explore how operators roll out scheduling by segment for multi-site teams.

Customer stories
Outcomes

Why teams use Heyshift for workforce scheduling

The right scheduler is the one managers open on Sunday and staff trust on Monday. Coverage and hours have to live on the same week.

  • 01

    Faster week build

    Start from a working pattern instead of a blank grid every Sunday.

  • 02

    Fewer overtime surprises

    Hours show before you publish, not after payroll premium posts.

  • 03

    Gaps stay official

    Call-outs and pickups land on the published week, not in a chat.

  • 04

    One plan across sites

    Location leads and owners share the same coverage view.

  • 05

    Staff see the real week

    Mobile access is included. The PDF of the sheet can go away.

  • 06

    A path into WFM when you need it

    Add attendance and labor review without replacing the schedule you already run.

Workforce schedule on mobile with assigned shifts and open coverage
Workforce schedule on mobile for staff and supervisors
FAQ

Workforce scheduling software FAQ

Common questions from teams comparing workforce scheduling software, employee schedulers, and weekly coverage tools.

Get started

Publish next week's workforce schedule from one grid

Start a 30-day free trial or book a walkthrough for coverage, labor hours before publish, gap fill, and mobile updates.

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